Fire Safety Management

The Regulatory Reform (Fire Safety) Order places a legal duty to the responsible person to put into place safety arrangements.

The scope of the arrangements must include the following for all fire safety matters:

  • Planning
  • Organisation
  • Control
  • Monitoring
  • Review
  • Arrangements for vulnerable people
  • De-graded systems planning

I have a great deal of experience in completing such management plans and can provide your business with a fire safety policy, a fire emergency plan, and a fire evacuation procedure.

Fire Safety Policy

  • Planning – this needs to show that management can demonstrate in a recorded form that the general day to day running of the business includes recognition of fire safety.
  • Organisation – The Responsible Person must appoint enough competent persons to assist with undertaking the preventative and protective measures required by the Regulatory Reform (Fire Safety) Order 2005.
  • Control – The Responsible Person will demonstrate how they will ensure that the fire safety systems and fire safety issues will be controlled.
  • Monitoring – It is imperative that a process of checks, tests and monitoring of the fire safety arrangements and the systems of fire management are periodically undertaken.
  • Review – Planned reviews should be organised to follow fire incidents, proposed changes affecting the premises and after a period if not done for another reason.
  • Arrangements for vulnerable people – Management systems are to be considered on how they will find out if people are more vulnerable and if so, what issues this may create. Once highlighted, procedures, a PEEP and specialist equipment maybe required.
  • De-graded systems planning – Your fire safety management plan and maintenance schedules are to be written and implemented based on your fire safety systems currently in place in your building.

Fire Emergency Plan

When designing a fire emergency plan, the aim is to ensure that in the event of fire everyone, (including contractors, relevant persons, and employees) is sufficiently familiar with the action they should take so that the building can be safely evacuated.

The fire emergency plan and the fire risk assessment are to be available for inspection by enforcement officers.

  • The people in the building it relates to will know what actions to be taken if there is a fire
  • The use of the premises
  • Fire warning arrangements
  • Appropriate action is taken in the event of fire to enable a safe evacuation
  • Everyone evacuates the building and assembles at a place of ultimate safety and can be accounted for
  • Designated and trained staff to manage an evacuation and to check that no one is left behind
  • Appropriate assistance is provided for any persons who are unable to self-evacuate
  • Persons are deterred from re-entering the building until safe to do so

Fire Evacuation Procedure

An evacuation procedure is to be developed to ensure the safe and efficient evacuation of people from the building.
These will include:

  • Procedures for alarm evacuation
  • Fire instruction notices
  • Procedures to be adopted in the event of a fire
  • Procedures for confirming evacuation – fire wardens and roll calls
  • Procedures to evacuate vulnerable people, people with disabilities and/or mobility problems
  • Types of evacuation – Single stage/total evacuation, phased, 2 stage, horizontal progressive, staff alarm controlled and how they will be managed
  • Actions required when evacuating members of the public
  • Maintenance of the fire evacuation procedure

Person-Centred Fire Risk Assessment

A person-centred fire risk assessment is an assessment of the risk from fire focused on a specific resident in a building.

They must be carried out with the involvement of the resident, considering the physical and cognitive characteristics of the resident, their lifestyle preferences, and a contextualised consideration of relevant behavioural history.

The outcome is a proportionate person-centred action plan that considers informed decision‑making and dignity of the resident while resulting in a tolerable risk from fire.


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